Welcome, Superworkers!

I'm Coach Steff, and today I’m going to share something that blows my mind every time I see it in action—how to transform deep work from overwhelming to extraordinary. And the best part? You’ll finally have time to drink your coffee while it’s still hot. Imagine that!

Let’s talk about something that really got me thinking. I was working with Lisa, a senior pharmacist at the largest hospital in our region. You know those days when your head feels like it’s going to explode from information overload? That’s her average Tuesday morning. Every day, she’s hit with a tsunami of critical information: urgent medication inquiries, complex documentation about new drugs, and patient cases that demand immediate attention. And here’s the problem—she can’t afford to make mistakes, because lives are on the line.

Now, imagine doing that kind of work. Actually, don’t—it might stress you out just thinking about it. The constant pressure of gathering, processing, and deciding—minute after minute, all day long. Lives depending on you. And as if that weren’t enough, there’s also the never-ending stream of emails, phone calls, and colleagues who always start with "Quick question..." (Spoiler: it’s never quick).

A few months ago, Lisa—like many of us—was struggling to keep her head above water while maintaining perfect accuracy and staying sane. I still remember her saying, “Steff, I feel like I need to clone myself just to keep up!” Well, funny she should say that...

The Power of AI and Why Most People Use It Wrong

If you’re like many professionals I coach, you’re probably already using AI tools like ChatGPT. Maybe you feel good about writing emails faster or summarizing documents. And sure, that’s nice—it’s like upgrading from a bicycle to a scooter. But what I’m about to show you? It’s like strapping a jet engine to your workflow.

(And no, I’m not exaggerating—though my teenage son would say that’s my superpower.)

Why Deep Work Matters

This isn’t just about getting more done. It’s about protecting your most valuable asset—your brain. Our brains weren’t designed for constant task-switching and information overload. Every time you jump between tasks, check a notification, or answer a “quick question,” it’s like giving your brain a tiny paper cut. One or two? No problem. But hundreds per day? That leads to serious mental strain.

That’s why deep work is crucial. When you can focus deeply on meaningful tasks, your brain actually gets stronger. You build new neural connections, process information more efficiently, and make better decisions. It’s like going to the gym—but for your mind.

The problem? Most people are still using AI at Level 1—basically, as an expensive spell-checker with attitude. They’re still letting their brains suffer from a thousand tiny cuts caused by small, draining tasks. The real magic—the kind that makes it look like you’ve somehow created extra hours in your day without burning out—happens at Levels 3 and 4. That’s when AI stops being just an assistant and becomes the ideal colleague you always wished you had. You know, the one who actually does the work instead of just talking about it in meetings.

Set Up Your Deep Work Environment

First, we need to set up your AI deep work environment. Think of it like building your dream team—except these teammates never complain about Mondays or steal your lunch from the office fridge. (Looking at you, Karen from Accounting.)

Lisa did something brilliant. She created three AI assistants—I call them her “digital triplets.”

1. The Research Assistant – Reads ALL the documentation (yes, really).
2. The Detail Detective – Connects the dots between patient cases and treatment guidelines.
3. The Ultimate Traffic Cop – Directs urgent inquiries exactly where they need to go.

Together, these AI helpers haven’t just tripled her processing capacity—they’ve improved her accuracy and response time. It’s like having three extra brains without needing to feed them or give them performance reviews.

Quality Over Quantity

Here’s where it gets really interesting—or, dare I say, almost magical. It’s not just about working faster; it’s about working better.

When Lisa receives a complex patient case, her AI system analyzes it from multiple angles. You know the saying: “Two heads are better than one”? Well, imagine having three AI assistants double-checking everything you do. It’s like having the world’s most thorough proofreader, fact-checker, and quality control specialist all in one—without the awkward small talk at the coffee machine.

The results?

• Lisa now processes three times more medical literature than before.
• She catches drug interactions more reliably.
• Her response time for urgent inquiries has dropped by 70%.

But what really made me smile? Last week, she told me that for the first time in years, she actually made it to her daughter’s entire soccer game. Without checking her phone. Not even once. That’s the real win.

How to Get Started

Let’s make AI as natural as your morning coffee routine. (Speaking of which, yes, take a sip now. I’ll wait.)

Think of it like training a new team member—except this one never gets tired, doesn’t need vacation days, and won’t ask you about your weekend when you’re clearly rushing to meet a deadline.

1. Teach your AI assistants how you make decisions—it’s like showing them your work style (minus the embarrassing fashion choices from your early career days).
2. Create simple templates for your most common tasks—like writing a recipe book, but instead of "pinch of salt," it’s "pinch of expertise."
3. Set up quick response plans for different situations—your "In Case of Chaos" manual, but automated.

Make It Sustainable

The final piece? Build a system that grows with you. Think of it like a living playbook. Every time you solve a new challenge, your system gets smarter. Your templates improve. Your response plans become sharper. It’s like having a team that actually learns from experience—unlike my first client, who kept scheduling 4 PM meetings on Fridays for five years straight. Some people never learn, but your AI system will.

Start Now

Let’s make this easier than assembling that Swedish furniture in your home office. (You know, the one with the extra screws you’re pretending not to worry about?)

• Week 1 – Pick one task that eats up too much of your time. Set up one AI helper and test it.
• Week 2 – Add more AI assistants. Get them working together, like Lisa did.
• Week 3 – Fine-tune, automate, and expand. This is when people usually message me: “Steff, are you sure this is legal? It feels too good to be true!” (It is legal. Just a whole lot smarter than how we used to work.)

Lisa started with just one task. Now she’s handling three times the work with greater accuracy and less stress. And yes, she finally used that yoga membership she’s been paying for since 2023.

I’ve created a simple template to help you get started—you can download it at coachsteff.live/deepwork. No assembly required, and I promise no extra screws.

Work smarter, not harder. And yes, enjoy that coffee.

#CognitiveAgility #AIProductivity #DeepWork #SuperworkerMindset #AIResults